Murray Max Soccer Club
Meeting Minutes
September 11, 2008
Attendance:
Paul Hezseltine, Angela Knudson, Ronda Kessler, Mindy Wankier, Joe Wilcken, MaryAnn Christiansen, Orden Yost, Kelli Summers, Dean Morrell, Gary Earley, Lee Davis, Andrew Blair
Introduction, Review and Acceptance of Minutes- Angela Knudson
Kelli motioned to accept the minutes from the July ’08 meeting, Mindy 2nd the motion, unanimous approval by the board.
Club Business:
Board Nominations
Paul nominated Mindy Wankier to the VP of Finance. Kelli 2nd the motion, unanimous approval by the board. Decision was made to skip time as VP Finance elect.
UYSA Report
Orden Yost- We were given the assignment by UYSA to have a soccer related activity in celebration of soccer month. We reserved the county ice rink on Monday, Sept. 15th to have that activity, but UYSA was offered another option from the U soccer club. There will be a clinic offered for an hour starting at 6:00 before the U women’s soccer game on Friday, the 12th. It cost the club $150.00 to reserve the field, but it’s o.k. not to have to put on the activity.
Orden Yost also reported on ’08 Max Tournament. It was a great success, a lot of positive feedback. Good decision to have all games behind the ice rink, keeping the activity and energy centralized. We had 32 teams come, 3 as guests. The fields could have been better, but there were no complaints.
The tourney made over $3000.00 after all of the overhead. That money will be available to coaches and teams to sponsor players. Have player commit to as much as they will , then the team/club can help cover additional cost. VP of Finance decides who is eligible.
Future tournaments- how to get more teams to come? Commitments from Firebirds, lower division teams from Sparta… No more than 40 teams to keep activity at the ice rink, use of Hillcrest field as a possibility. Consideration of adding U15 boys.
Incentive to teams to get $ off of their fee by getting teams to participate in tourney. Angela suggested having packet and info. ready to contact other teams and coaches that we play during spring season.
Orden motioned to have the Max Cup 2nd weekend in Aug. ’09. Mindy 2nd the motion, unanimous board approval. Orden will apply to UYSA and also try for U15 boys to be included as well as U10 teams.
Further discussion on the tournament included: the weekend tourney is held, sancionted tournaments require cards which are not ready if tourney is held in June, currently Max Cup targets division 3 &4 but we’re moving up with the increase of skill, timing of tournament may be problematic in the future.
Treasurer not at the meeting
MaryAnn has receipts for uniforms for Shar which she will be giving her and meeting with her soon. Joyce, Shar, Angela, MaryAnn, Paul, Orden some discussion on proper way of handle accounts and receipts, incoming and outgoing monies. Team Gear wants only one contact in the club. Whose job is it? This system or process needs to more defined. MaryAnn plans to communicate more with Shar to handle these issues. Paul felt this issue beyond what could be settled at the meeting, needs consistent, future attention.
Fields
Kelli clarified usage of Southwood Park by our club as well as Parks and Rec teams. Angela added both leauges have same privileges at parks, unless a scheduled game or event. Poor lighting at Southwood.
Club Considerations
Paul Hezseltine
• Interest Bearing/Money Market Account would be better management of club funds. Last year the club could have made $1500.00. Orden would like to see several accounts for different purposes. Paul would like to see all teams use the same bank so that there will be a better system of checking on funds and to protect soccer funds. Currently the president has no control over team accounts and is a liability that way. A coach could write him/herself big check and there would be nothing we could do about it.
Some discussion on fundraising, club should bet 10% of all fundraising initiatives according to bylaws.
Motion was made to manage/oversee team accounts. MaryAnn motioned, Orden 2nd, board approval. Mindy will take action on this issue.
• Executive Committee- Paul suggests an executive committee to do leg work before board meetings and to make decisions on pressing issues that need attention before another board meeting. This would help the flow and timeliness of board meetings as well.
Concerns were expressed about what powers & rights this committee would have. All actions taken by executive committee would need to be ratified during board meetings.
MaryAnne motioned for the organization of an executive committee, Mindy 2nd the motion, unanimously board approved. Paul will bring a draft of who would serve on committee and what their responsibilities would be to the next board meeting.
• Conflicts of Interest- Now that our club is non-profit, all board members need to sign a conflict of interest document that Paul has prepared and will be collected by the secretary. The documents have not been distributed yet.
• Raffles- Gambling of any sort has never been allowed in the club, according the by laws, but now that we are non-profit, we need to be very careful that we do not jeopardize our non-profit standing by using any type of raffle for fundraising. Auctions are o.k.
Board Responsibilites
Angela- Wants to develop a new manual with Orden’s help to give to coaches, managers, and board members. It’s important to get the information out there so new comers to the club will understand how things work and to create better communication and understanding between the board and the teams. Angela believes this is worth spending some money on to put together and wants to streamline what Orden has already. Ronda suggested putting it on the club website so that the information is available to parents as well. Orden will bring a sample manual to next month’s meeting for the board to review.
Equipment & Uniforms
MaryAnn- Can new shield be used on all gear? Players, parents, coaches have asked about the shield going on bags, etc… Angela thought we were using the old on some things, MaryAnn remembered voting to use the old on apparel. Orden pointed out the problem with using multiple logos. Angela would like more input before a change is made. MaryAnn said some people are making their purchases with the assumption it has the new logo on it. Paul clarified that the shield is on the new jersey only and it is not approved for usage anywhere else. It is a process to decide if there will be a change made.
New Goals- Anchoring issues and will Joe set up at Hidden Village like he did at Southwood?
Director of Coaches
Joe- Our trainers have a long term training plan including tournaments and turned the time over to trainer, Lee Davis.
• Lee wanted permission to charge players $5 to participate in 3 v 3 tourneys at the end of fall and spring seasons in order to get medals to give to winners. Ronda motioned to charge players $5 to play in mini tourneys, MaryAnn 2nd, unanimous board approval.
• Trophy Incentive for the players. Fundraiser dinner at the end of the year, Real shirt given away, Real player at the banquet, give out trophy to each player for participation, have MVP’s. Give them something to look forward to and another reason to want to play for Murray Max. More discussion of a possible banquet at the next meeting. Lee and Andy are willing to organize it, and have already spoken to Real. Some concern about the additional cost that could be included in fees instead of as a fundraiser. Paul also talked about major sponsorships for the whole club.
• The players need to dress to practice. “They have no standards.” They need to look like a team when they practice. Grey & white shirts only, black shorts, black socks. They would like to see these changes made by spring.
What color of under armor should be worn was discussed. MaryAnn said a referee can make an issue of the color of under armor and not let a player play. If the shirt is white it should be white under armor; if it’s the orange jersey, orange under armor. Universal Athletics sells orange under armor.
Angela would like to see the trainers get some coaches shirts, MaryAnn had 2 left to give them.
• Juggling Competition- U9 to U12 reach goals and earn gold, silver, bronze lettering on white t-shirt. E.g. “Gold Level Juggler”
Team Gold Silver Bronze
U9 30 20 10
U10 40 25 15
U11 75 50 25
U12 90 60 30
The trainers want the players to increase their ball skills so that playing soccer is a “passion, not a hobby.”
Orden will check on a $200 donation to get the shirts.
• Equipment- The trainers would like to get a bag of balls (6 for each size), cones and pennies. They will leave equipment with the club when they leave. Discuss the equipment further at next meeting. Some discussion on poor quality of balls being used. Joe asked to send an email to coaches about getting balls for their teams through Team Gear and the club.
Motion to close the meeting Angela Knudson, 2nd by Ronda Kessler, board approved.
Next Meeting
Please have all Team Reps. Or Team Mgrs. Attend!
October 9, 2008 @ Murray High School, Choir Room, 8 PM
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