Murray Max Board
Meeting Minutes
October 9, 2008
Attendance: Angela Knudson, Paul Hezseltine, Ronda Kessler, Joe Wilcken, Shar Fredrickson, Orden Yost, Kelli Summers, Aaron Jones, Lloyd Jones, David Moyes, Amy Moyes, Aaron Jones, Kim Jones, Gary Earley, Mark Berry, Lloyd Jones, Andy Blair
Review and acceptance of Minutes - Angela Knudson called meeting to order.
Board reviewed minutes from September 2008
• Ronda Kessler moved to approve minutes, 2nd by Aaron Jones, unanimous by board.
Treasurer- Shar Fredrickson
Gave balances of various Murray Max Club accounts. Some balances negative, Shar is new to the position and trying to sort out what has been happening in each account.
• Angela motioned to purchase Quick Books, or something similar, to help with MM accounts. Aaron 2nd the motion. Unanimous board approval. Shar is taking action on this item.
$800 discrepency between MM Club and Tom Mabey’s team. Some key players involved in this are no longer on the board or available. Both sides are trying to sort it out.
The question of MM Club financial stability was asked. Yes, the money is there and the club is doing well financially. Some accounts are messy, possibly not all past treasurers have been trained in their responsibility. We need to have and accountant clean up and audit. Does this action require board approval? Paul Hezseltine said no, that is a part of business and under the treasurer’s position.
Yearly internal audit discussed. Lloyd Jones suggested motion be made.
Tracy Tolman (265-1012) suggested as someone who might do the job. Shar will follow up with that and it will be an action item for next month.
Finance- Miny Wankier not present
Angela summarized last months discussion on overseeing team accounts. Mindy took action and since not present to discuss options this month, will be tabled for next month.
Executive Committee Proposal- Paul Hezseltine
Spoke at the volunteer banquet and presented a volunteer award to Carla Christensen. He received an award as well.
Paul reviewed the need for an executive committee, as was discussed in September’s meeting. He had a document prepared to be reviewed and added to by laws, if approved. Executive Committee serve as by-law committee as well.
Executive Committee should serve to streamline board meetings. Lloyd suggested making the committee 3 person instead of 5. Execustive committee would be doing job president has been doing. Discussion of benefits of executive committee as well as potential drawbacks was discussed.
• Aaron made motion to accept the addition of an executive committee as proposed by Paul, Joe Wilcken 2nd , unanimous approval by board. Ronda will take action.
Fields- Kelli not there at that time, Aaron, Kim Jones, Joe all agreed field conditions were fine, with nothing to report.
New Murray Max Manual- Orden Yost
Explanation of what is in the manual. Conflict of interest section should be add to the
by –laws. Gave manual to board members and some to coaches. Angela would like to have the manual ready to use for the season starting summer ’09.
VP Girls & Boys- Jeff Wilkinson & Amy Maxwell both excused from the meeting.
VP of Equipment & Uniforms- Maryann Christensen excused from meeting, Lloyd reported for her.
Backpacks, other orders, are in and available for pick up. Who needs first aid kits? Inventory of teams to be reviewed. Handed out on spread sheets. Any concerns with what is listed, call Maryann at 860-5419.
New merchandise to be ordered Murray soccer to the Max logo only.
Discussion of Up nets. Order same as girls, boys do not work. Possibly return boys?
T-shirts for Mums- Andy Blair
Andy showed possible patterns for “soccer mom” and “soccer dad” shirts.
• Shar motioned to accept and use suggestion, Aaron, 2nd the motion. Unanimous vote by board. Andy taking action, checking with Wasatch apparel, giving info. to Maryann.
Discussion to streamline ordering process by use of forms on internet, making the process more smooth for Maryann, coaches, teams, etc…
• Motion to do so made by Lloyd, Shar 2nd, Unanimous approval by board.
Angela closed meeting with a reminder of next months meeting & to have coaches attend.
Nest Meeting
November 13, 2008
Murray High Choral Room @ 8:00 p.m.
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