Murray Max Board
Meeting Minutes
March 12, 2009
Attendance: Angela Knudson, Ronda Kessler, Laurie Martinez, Kelli Summers, Kim Jones, Amy Moyes, David Moyes, Gary Earley, Linda Jessop, Mark Lindstrom, Steve O’Niel, Jennica Murray, Steve Murray, Orden Yost, Mindy Wankier, Paul Hezseltine, Chris Clawson
Review and Acceptance of Minutes: Angela Knudson called meeting to order. Board reviewed minutes from February 2009.
• Amy motioned to accept the minutes, Ronda 2nd the motion, unanimous approval by board.
Club Business
UYSA- Angela
Attended recent AGM. 2 main topics were what to do with the surplus $. Reducing fees is one possibility. Other issue is the formation of premier teams starting at 15 years and how to break that up.
UYSA- Orden
He will be representing MM at upcoming AGM for UYSA and asked for input on issue of splitting to create a premiere team so that there will be some more movement opportunities for all teams. Premier teams will play fewer state games, more tournament. Only 15 and up. There will be a change made, what is the opinion of MM for the new structure.
MM prefer play all and move 3 to 4 teams at the end of each season up or down, depending on standings.
Constitutional Convention Group- Orden
This group is looking to make changes to the UYSA bylaws and have 4 suggestions they will be presenting.
1. Moving the current 8 districts into 6 regions, this will allow better representation for all clubs and players.
2. Re-do the board of directors, so that their role is more of guidance, etc… Have the paid staff make decisions, communications, etc… Better service that way.
3. Committee’s- Many more opportunities to get involved, such as:
AGM- Special events
Risk Management
Tournament
Soccer Development
Finance- Mindy
Fundraiser form. We need all to teams to fill out a form and get approval for any fundraiser they do. Each team will be given a flat fee that they will need to pay to the club for equipment, etc… So 10 % of the fundraiser will not be due to the club. Because of our charitable status, we have to be very careful in what fundraising is done.
Purchase Order form. We have a new purchase order form that will need to be filled out to be reimbursed for funds.
Audit Team Accounts. Mindy needs bank statements for the last 6 months from each team in addition to a form MM financial audit to be filled out. Both items will be due at the April board meeting, April 9th.
Club owns logo’s and will do own marketing with them.
Tournament- Angela
Assignments need to be made for the Max Cup, Aug. ’09. As discussed previously an email blast, postcards to coaches and a packet of info. need to be done within the next few weeks to let coaches know about our tournament.
MM website needs a lot of updating. It would be nice to have that done before sending coaches/ other clubs to it for information on the tournament. Mark Lindstrom is willing to help with updates.
Kim- checking on fields for the Cup and how much
Ronda- Postcards to coaches. Contact Orden for Cup logo, email Drew for coach addresses. Dates: Aug, 6-8 the dinner on the 5th
Alisha- Checking on Referee’s, doing packets.
Laurie- Will help with packets
Angela- To get the tournament info. binder from Orden
Try-Out Committee- Angela
We need to have a board member at all try-outs. Possibly have sign up at next board meeting. Welcome to MM letter can be given- Ronda started a draft of it. UYSA should be posting tomorrow for Spring game play.
RSL Tickets
Mark to negotiate games and # of teams and # of players on team to make our 340 tickets work for all of the players.
Developing MM- Paul
Continuing working with Parks and Rec and Trish to help build soccer in Murray. Asking for MM players past (aged out) and present, 13 yrs. and up to volunteer as assistant coaches. There is a clinic on Sat. March 28. They will be asked to attend one practice and one game each week throughout the parks and rec season.
Any suggestions, give names of players to Paul Hezslestine.
• Motion to close the meeting: Ronda, Mindy 2nd.
Next Meeting:
April 9, 2009
MHS, Choir Room at 8 PM
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