Murray Max Soccer Club Meeting Minutes June 8, 2006
Attendance: Tim Cosgrove, Wendy Kelly, Ned Ostler, Carla Christensen, Ben Knudson,Angela Knudson, Frank Mendez, Joelle Rasmussen, Marianne Allred, Wendi Larsen, Ryan Larsen, Michelle Schafer, Mindy Wankier, Lloyd Jones, Paul Hezseltine, Shar Fredrickson, Connie Mooy, Kelly Moller, Natalie Gochnour, Ned Searle, Lisa Rodriquez, Jeff Wilkinson, Barbara Neff, Kelly Moller and Kelli Summers. Excused: Alan DeMann
Introductions: Tim Cosgrove introduced Paul Hezseltine as the club president elect and turned the meeting over to him. Introductions were made of those in attendance and the teams they were representing and/or their club office held.
Review and acceptance of minutes: Angela Knudson motioned that the minutes be accepted and Tim Cosgrove seconded the motion. The minutes were accepted unanimously.
UYSA District 1 Deputy Director Report – Orden Yost was absent.
Murray Max Soccer Tryouts – Carla Christensen asked about the scholarship form, where and who does it go to? How much does it cover? Tim clarified that the form goes to Orden Yost, Director of Finance, and the team coach. Joelle Rasmussen stated that she thought the amount covered was individually based and funded by the club. Ryan Larsen agreed and gave examples of how some teams have had players earn the money by helping with nets, etc. and Joelle stated that one of their players had a monthly payment arranged. Tim clarified that the scholarship is evaluated between Orden and the team coach and a decision is made with them and the parents and player.
Lisa Rodriquez reported that the boys U-13 had about 50 boys tryout. Fabian Zullo had about 30 and Ned Searle had about 20, with only about 4-5 overlap. Fabian kept the allowed 18 to register and about 3 or 4 to continue practicing through the summer. Ned Searle reported doing the same.
Ned Ostler reported that Granite School District was very quick to approve the flyer and that he was able to get it to the schools a couple of days earlier than he did the Murray Schools. He reported that Murray School District was difficult to get going and approve the flyer. All elementary schools in Murray received flyers with extras left, just incase.
Many people stated that they didn’t receive the flyer or that it was received late. It was concluded that some of the Murray Schools may not have passed them out in a timely manner, or at all. Lisa stated that the information was also on the web. Jeff Wilkinson said that he filled out the UYSA form and had Murray Max tryout information posted on their website as well as the club’s. Michelle Schafer commented that the banner on the foot bridge in Murray was too small and difficult to read. Tim stated that we have more banners but that between last year and this year some of them have been lost.
Most of the teams have completed their tryouts. Shar Fredrickson asked when the U-10 and U-11 boys would be finding out if they are on a team and which one. They are still waiting to find out if they have made teams and which one they are on. Tim said that they should find out soon. Jeff offered that he could post the information on the web as other clubs do and have done. He also asked what the official club mailing address is. Tim said that it was currently his address and that prior to his it was Ned Searle’s. The club mailing address is the address of the club president. Paul Hezseltine will get his address to Jeff for the web site.
Treasurer report & registration information – Tim Cosgrove Tim reminded everyone that registration is due to Wayne Bahr June 19th or 20th between the hours of 6:00p.m and 10:00p.m. The registrations can be taken to him sooner; however, he is out of town until the June 14th or 15th so they would need to be place in his Winder Dairy box. Registration packets are also available in the box for those that need them. Greg Nichols, the coach for the U-9 girls, will need a packet. Carla Christensen gave Tim his phone number and he will let him know to go and get the packet from Wayne’s milk box.
Joelle commented that there is an issue in the club with coaches not having their D-license which is required to register a team. Tim clarified that the UYSA has a new computer program and that a team will not be allowed to be registered by a coach without a D-license. The coach must have the D-license by fall. (See the May minutes for more information.) Although there was discussion regarding coaches that will be getting their D-license this summer, Tim clarified that it is in the Murray Max bylaws that a coach must have a D-license to register a team, regardless as to what they may be told from UYSA. He explained that a team can be registered with a head coach that has a D-license and then when the actual head coach has the D-license in place, change the information with UYSA. Ryan Larsen and Lloyd Jones both expressed a concern to be careful making such a decision or exception because then the non-D-licensed coach may not make the effort, leaving the responsibility to the other person. Shar Fredrickson asked if parents should be worried if their child’s coach doesn’t have a D-license. There was much discussion. Paul Hezseltine explained that the x-league, U-9 and U-10 only requires an E-license but, beginning at the U-11 and on up, the D-license is the minimum level required. Tim clarified that it is a club requirement. He explained how the x-league is starting point and that most coaches are parents starting into soccer with their child. The E-license, he said, gives them skills to work with parents and players, develop character and beginning skills. The D-license gives more intense skill, etc. Comments concerning the amount of time coaches put into getting their licenses should be recognized and appreciated. Tim explained how the club helps coaches get the licensing by paying for their training courses, and working with them using waivers for a year, etc. The club wants to provide quality coaching for the kids and that is what parents are paying for and expect. He said he didn’t see it being a problem because it only affects a couple of people at this point.
Carla shared that the U-9 girls coach is Greg Nichols and that he had 10 girls come to the U-10 tryouts. He is keeping 3 for the U-10. She said she’s not sure how he will create the team.
Mindy Wankier proposed her idea of having a club wide ‘registration’ night for all the girl’s teams. This would be a time for parents, players and coaches to get to know each other learn more about Murray Max and take care of registration in a social, rather than business setting. Much discussion took place, bringing up the following points: In January a tryouts subcommittee is formed, the idea could be brought up then; the club holds the banquet in the fall; the club has two general parent meetings a year; should take place on an individual team basis and under the direction of the team manager, however, some teams are not functioning with team managers the way it is hoped; it would be a good time to really inform parents about Murray Max; get volunteers to join in; display uniforms and/or sell extra apparel items. Paul Hezseltine redirected the discussion by commenting that Mindy has a great idea and was willing to take it on and the group was ‘shooting her down’. Through the discussion it was brought about that it would not be limited to the girl’s teams but, all the teams. Tim asked to clarify if this would take place before tryouts or after and teams were created. It would take place after tryouts for those that will be on the teams.
Angela Knudson motioned that the club hold a registration night this season for all teams. Coaches would be informed to have parents and players come and find out about the club, volunteer opportunities, uniforms, extra apparel and register for fall season. Kelly Moller seconded the motion and it was approved by the club officers. Mindy will go forward with planning the registration night for sometime this month.
Director of Coaches Report – Kelly Moller (Mogie DeMann was absent) Murray Parks and Recreation MLS camps are not filling up. His son was the first registered and not too long ago there were only 3 others signed up. They pull in coaches as needed to meet a good ratio, about 1 coach to 20 players. He clarified that the BK camps are only for Murray Max club members. The information is on the website and some people outside of the club have wanted to sign up. The club subsidizes the cost so it is only available to Murray Max players. The registration forms and money go to the coaches and then they should give all the registrations and a check from the team to Wayne Bahr. There is no official deadline set but, it would be helpful if they were in at least 2 weeks prior to the camps they are for. Kelly also reported that not many teams lost players from last season to this season.
Carla Christensen announced that the Murray High School girl’s soccer team would be holding a “Spartan Soccer Camp” through Murray Parks and Recreation. It will be open to girl’s that are entering the 8th grade up through 11th grade. They are hoping to a have a keeper training. Each participant will receive a t-shirt and a ball. The cost is $55 for Murray residents and $65 for non-residents. She will email a copy of the flyer to Kelly Moller and he will get the information out to the coaches. She’ll also get the information to Jeff Wilkinson to put on the website.
Recommendations Committee report – Alan DeMann excused.
Fundraising – Orden Yost was absent. Jeff Wilkinson asked to clarify the club’s position regarding a 501C3 tax free registration. Tim clarified that the club is a ‘not for profit’ because the money that comes in is used directly by the club. Jeff recommended the club look into it so that we can have an easier time getting corporations to contribute to the club. Without the club being registered under a 501C3, we can not offer a tax-exempt or tax right-off for the companies if they contribute to the club. He also wanted to clarify if the club approval of fundraisers was to guarantee the club10% cut of funds the bylaws states, or to approve the fundraiser itself. Tim clarified that is both and that the 10% was used for scholarships, tournaments and trainings (camps). Tim also wanted to remind teams of the protocol as we are approaching fundraising time for tournaments and camps by individual teams. Every team manager should have a ‘binder’ with the bylaws. He gave a reminder that supporters of our teams need to be given recognition. Marianne Allred stated that she has information from a local chiropractor on a fund raising opportunity. The fund raiser would be selling certificates for a massage and chiropractic check-up. The chiropractor said the team could set the cost for the certificate, he would recommend at least $10 each. If a team is interested, they should contact Marianne.
Murray Max Tournament – Murray Max will not be sponsoring a tournament this year. Paul said that he had received a phone call from Utah Steam asking us to join their tournament and they would reciprocate the same with ours next year. Paul declined the offer as we are not in a position to guarantee that we will hold a tournament next year.
Murray Max Banquet – Tim Cosgrove Tim stated that the club usually organizes a subcommittee in January to plan the club banquet for the fall. This has not yet been done and we need someone to take it on.
Mindy Wankier will organize banquet subcommittee and will seek volunteers during the club registration night.
Parent Survey – Connie Mooy and Tim Cosgrove Connie and Tim emailed the parent survey to coaches and team manager’s and asked them to distribute them to their team parents. The completed surveys were to be returned to Connie or Tim. Tim reviewed some of the feedback from surveys that have been returned. Connie will compile the comments/feedback for each coach and give them a copy for their reference. Lloyd Jones asked when the deadline for getting the surveys turned in was. A deadline had not previously been set but, Connie said to have them returned by June 19th or 20th in keeping with registration to have a cut-off date for this time around with the surveys.
Tim mentioned that most of the comments were all closely aligned each other; however, there was a wider range of feedback concerning team training and camps. Kelly Moller will be recommending to Mogie DeMann that as the new Director of Coaches, he assign teams specific training times so that the opportunity is used by all teams.
Team Rep reports - Lloyd Jones reported that his team had an end of the season party with a scrimmage with the parents.
Stephen Hunter’s team held a similar event. They played for an hour and the food was cold.
Joelle Rasmussen reported that she had someone ask her about the money in the club that was for training. The person had heard a figure of $19,000. Joelle thought it was more like $14,000. The person was concerned because of hearing that the money was not being used for trainings as designated and that since her players were on older teams that she was not paying for current training but for future players. Kelly addressed the concern and stated that when the camps were paid for most of the money would be wiped out. The money is also used for equipment purchases as well. Jeff Wilkinson pointed out that the $19,000 figure was given by Wayne Bahr the club treasurer and was recorded in previous minutes. Joelle also reported that the boys U-10 has created three teams with 10 coaches that will be “one big family” and hold practices together and make use of the club pass. The three teams each have a name of their own; United, Fusion and Alliance. Joelle suggested that our club could support the Murray High School Soccer teams by having a night like we did for Real SL. Kelly said he knows that some teams have attended on their own. It was agreed that it would be a good idea to have an MHS night.
Ryan Larsen as how to find out what equipment is available to coaches and how they would get it. Currently there are a various people that have some of the club equipment, etc. located at their homes. Kelly said he has a collection of videos, Parks and Recreation has a shed with some nets and goals that are available to the club. Tim stated that Orden Yost also has some items.
Carla Christensen asked how the U-9 teams would locate the small goals. Tim told her that the club just purchased 2 sets from Jordan DeMann and to contact Alan or Jordan. She then shared that she has access to a shed located at Parkside Elementary School that was obtained by the high school soccer team for storing equipment, etc. It is currently being ‘borrowed’ by the principal to store desks until we have items to fill it with. The shed would provide a central location for field marking equipment, goals, training items, etc. It was not assigned who would create an equipment list. Carla said she would work on ‘filling’ the shed so we have possession of it. She will give a follow-up report at the next club meeting in August. Carla shared that our club could sponsor a referee training clinic and train some of our youth players so we can have some of them referee. The pay is good, $16 a game.
Lisa Rodriquez reported that Fabian Zullo’s team held a registration dinner. They are going to the Utah Summer Games in Cedar City. There are about 4 or 5 premier teams going.
Tim reported that Greg Anderson’s team had a BBQ and end of season get together at Jeff Stickley’s home.
Wendi Larsen asked for clarification on the Real Tickets. Her concern was that some teams had not attended their assigned game and that some of the players are not on the team for fall but technically they had paid for a ticket. Kelly clarified that it was a problem and that it would be left up to individual teams on how to handle it. He did give a reminder that teams have the option to trade their tickets in for other games. He said that one of our teams has tickets for the August 12 Real Madrid game. Kelly also reminded everyone of the upcoming World Cup Games that will be televised and to record the games and have the kids watch and learn from them.
Lisa Rodriquez questioned the scheduling of a July 13th meeting, stating that she the club usually took July and December off. Tim explained that the reason for taking July off in the past was to not overwhelm people and to get them involved the tournament held in August. This year there is not a tournament and there is a large turn-over in club officer positions. There was a brief discussion and it was decided that there would not be a club meeting in July. The next club meeting would be August 10, 2006.
Connie Mooy passed around an updated club officer list with contact information. The list was in draft form and had information effective August 2006.
Marianne Allred wanted to issue a “thank you” to outgoing club officers, especially Tim Cosgrove, Ned Searle and Kelly Moller for all there commitment and hard work.
Jeff Wilkinson stated that there were several teams going to tournaments this summer and that if possible the teams should support each other. We could have a Murray contingency in attendance.
Tim announced the Select Med Health Fair being held at the Salt Lake County Ice Rink field June 10, 2006. He also gave information on Velocity Sports Performance. Connie Mooy has one of the flyers if anyone is interested in having their team participate.
Adjourned
The next club meeting will be August 10, 2006 at 8:00p.m at Murray High School, room 117. Please have all team representatives or managers attend!