Murray Max Soccer Club

April 12, 2007

Murray Max Soccer Board Meeting

8:00 PM

Attending:

Paul Hezseltine, Angela Knudson, Mindy Wankier, Mogie DeMann, Jennylyn Little, Orden Yost, Kelli Summers, Kelly Moller, Greg Nichols, Angela Knudson, Michelle Schafer.

March minutes approved as is. Motion by Mogie Demann. Second  by JennyLyn Little. Voting: unanimous.

District 1 Report – Orden Yost

• The district decided to implement a referee mentoring process – refs will be evaluated at games and then mentored at half time and after the game.  Feedback will be provided to the District and State. 
• District requesting volunteers from clubs for District positions.

 Director of Coaches – Mogie Demann

• Murray Parks and Rec - a success – large number of kids – 250 plus kids
• Need more coaches and help. Some of the High School players helped, they were great.
• Tryouts to be held between 15^th – 30^th  of May.  Coordinate with Mogie.  Please get info to Mogie who will pass on to Jeff who will update the website.
• Age requirements u9 u10 u11 - follow UYSA rules that allows 3-5 girls per team to play up. Mogie will check on this.
• RSL game night on June 14 – Coaches night.  We may want to make it a coaches meeting.  RSL to provide a workshop for coaches before and after game. Motion made by Mindy for the club to buy game tickets for coaches. Second by Angela Knudson.  Motion passed.
• ???Club to pay $50.00 (half) of training and coach to pay other half if they are interested

 Uniforms

• We still have one more year with the existing supplier of our uniforms

 Nomination:

Paul nominated Lloyd Jones as Director of Risk Management

Second by Mindy.  Voting: unanimous.

Finance – JennyLyn

• 501C3 Tax Filing
• Takes approx. 2 months for the process
• Need to submit a 2 year budget with filing
• Orden suggested the a parent be placed on a fund raising committee  
• Orden to create the 2 year budget – take last years check book and go from there – Paul to assist.
• This will also mean bylaw changes and a formal budget every year.
• Note: with this status the coaches are allowed to claim .12 cents per mile and equipment

 Paul made motion for the club to file for a 501c3 tax status. Second by JennyLyn.  

• Motion made by Paul to:

1.      For the club to file for a 5013C tax status

2.      Put together guideline for collecting and using club funds

3.      Each team must have fund raising representative on the committee

• Second by Mogie. Vote was unanimous.
• Spring 2007 registration money - still need for the following:

Girls:

U9 GN

U11

U12

Boys:

U9 (both teams)

U11

Recommendation for Club Trainer – Orden and Kelly

1. approve concept to hire someone as a youth development trainer (U12 down)
2. committee put together to go find candidates within a certain budget
3. 4-6 month commitment
4. full or part time
5. recommend C certification or higher – youth license would be preferable

   Additional recommendations from Board discussion:

6. engagement should be strictly a business: – trainer should not have ties to club: existing coach, parent, or directly associated with the club
7. director of coaches to be more administrative
8. Kelly Moler to head the selection committee

 Motion made by JennyLyn to approve recommendation

Second by Kelli Summers. Voting unanimous.

VP of Girls - Mindy

• We are having a silent auction at the barbeque the night before the tournament begins
• We have 70 haircuts and 100 dollars so far

 VP of Boys - Angela

Propose that the club hold a registration fair in place of individual team registration.  This event to be held after tryouts, most likely the first week of June. Purpose: help develop a club community, share information with parents, expose parents to volunteer opportunities within the club.  Will look at holding event at Rec Center.

Motion made by kelli Summers

Second by Mindy

Discussion:  VP of Boys and Girls to be in charge of the event.  Information will need to be distributed to coaches before tryouts.

Voting: unanimous.

C License

Kelly Moller shared with the board that a C license course is to be held at Weber State June 16 – 24.  This is a great opportunity for those coaches interested.  It is rare that this course is located so close. 

Interested coaches must have a National D License.

Discussion followed as to whether the club should sponsor interested coaches to attend.

Suggestions:

The club pay 50% of the fee if coach passes

The coach makes a 3 year coaching commitment to the club

This could result in a significant amount of funds. 

Mogie will contact those that qualify and see if they are interested and available to attend.

Lisa

Fabian’s team would like to play in both the Sparta and Murray Max tournament if schedule allows: these tournaments are being held at the same time. The Murray Max tournament is not geared towards premier teams.  Paul recommend that Fabian play his premiere team in Sparta tournament and then form a second team with a few premier players for the Murray Max tournament giving as many players as possible the opportunity to play.